Enrolment
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Enrolment

Policy

We enrol patients in accordance with current guidelines:

Ethnicity data is collected at enrolment in line with the Ministry of Health's Ethnicity Data Protocols for the Health and Disability Sector.

See also Patient Data.

All practice staff understand the importance of recording information correctly at enrolment to ensure eligibility, funding, and screening programmes are identified correctly.

Patients who have not had a consultation at the practice in the last three years are required to re-enrol. To re-enrol at the practice, patients must either sign a new enrolment form or confirm, through auditable contact, that they'd like to remain enrolled.

Enrolled patients must reside permanently in the Hurunui District. Waimakariri residents will be considered on a case-by-case basis.

See Staff and Family Enrolment.

New patient enrolment

  1. Check the eligibility of the patient.
  2. Ask patient to complete the enrolment form. Check the key details.
  3. Create a new patient record. Check Indici for an existing patient record, and update if found. Enter all information from the enrolment form.
  4. Enter the patient's NHI number. Verify this and synchronise with the NES.
  5. Geocode the patient. This ensures the practice receives correct funding.
  6. Link family members. Choose the lead family member and link any children to them.
  7. Request the patient's previous provider transfers their records.

Once records arrive from the patient's previous provider, see New Patient Records.

Enrolment Documents used by the Practice

All new patients receive the following information when they enrol at our practice:

Page Information

Last reviewed May 2024
Next review March 2027
Topic type Core content
Approved By: Key Contact
Topic ID: 21683

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